Hope Community Gospel Choir (HCGC) is committed to your privacy.
This policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
Any questions regarding this policy and our privacy practices should be made using the contact us section of our website.
How do we collect information from you?
We obtain information about you when you complete our forms, attend our meetings, make a donation, or register for our emails.
We are committed to protecting your privacy, and will use your personal information in accordance with the General Data Protection Regulations (GDPR).
What type of information is collected from you?
The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when.
How is your information used?
We may use your information to:
* process a donation that you have made;
* allow us to administer our operations such as arranging events or meetings;
* seek your views or comments on the meetings and events we provide;
* notify you of changes to our meetings;
* send you communications which you have requested and consented to receiving.;
* respond to an enquiry you have sent to us.
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Who has access to your information?
We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.
Third-party service providers working on our behalf: We may pass your information to our third-party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf.
When we use third-party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
Some parts of the service provided on this website are provided by third-party service providers and not by us. You consent to us transferring your personal information to such third-party service providers for the purposes of dealing with your queries and for the purposes of record keeping. We require all third-party service providers to conform in full to the General Data Protection Regulation.
We would like to send you information on the latest news, and events from HCGC, however you have a choice about whether or not you wish to receive information from us.
We will not contact you for marketing purposes by email, post, phone or text message unless you have given your prior consent, and you can opt-out at any time.
You can change your marketing preferences by contacting us.
How you can access and update your information
The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please contact us.
You have the right to ask for a copy of the information HCGC holds about you. To make such a request, please contact us.
Security precautions in place to protect the loss, misuse or alteration of your information.
We take appropriate measures to ensure all personal data is treated securely. The HCGC website is encrypted and protected with the latest 128-bit encryption on SSL.
This means that any data you send to us is secure, although you should take steps to ensure the device you are using is free from malware and use caution when connected to open WiFi networks.
Once we receive your information, we endeavour to ensure its security on our systems.
Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
We may analyse how you interact with us to ensure the information we send to is of relevance and interest. We may also use your personal information to detect and reduce fraud and credit risk.
Use of 'cookies'
Links to other websites
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.
16 or under
Protecting the privacy of children aged 16 or under is of paramount importance. If you are aged 16 or under‚ please get your parent/guardian's permission before providing us with personal information.
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time-to-time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this policy.
Review of this policy
This policy was last reviewed in December 2018 in accordance with GDPR.